When you are in a missionary mode and trying to land speaking gigs, it’s easy to lose track of all the little shards of paper with contact info. From the git-go, use an organized method. ACT is one that many use. It’s a robust Customer Relations Management (CRM) package. I did not learn about it until I was well into the speaking world. I had kept all my contacts in a WORD document. Funky, but it works for me. The task of transferring all the contact data overwhelmed me, so I didn’t. Kinda dumb, but the rainy day never came to do this.
When I bought ACT ($269 for basic package) I saw that it was a great organization tools. it would allow you to pinpoint every contact you make with a prospect. You can get reminders to follow up with courtesy emails. This is invaluable to keep you on their radar. Current customers are also able to be followed.
Whatever you chose, do it early in your quest for speaking assignments. I have to use the WORD “find” tool to get to mine.